Applications are invited for this INTERNSHIP PROJECT at the European Union Agency for Law Enforcement Cooperation (Europol). Europol is located in The Hague, The Netherlands, and its main tasks are the following: a) to collect, store, process, analyse and exchange information and intelligence; b) to aid investigations in the Member States, in particular by forwarding all relevant information to the national units; c) to ask the competent authorities of the Member States concerned to initiate, conduct or coordinate investigations and to suggest the setting up of joint investigation teams in specific cases; d) to provide intelligence and analytical support to Member States in connection with major international events; e) to prepare threat assessments, strategic analyses and general situation reports relating to its objective, including organised crime threat assessments. For more information please visit Europol’s website www.europol.europa.eu.
The objectives of Europol’s internship scheme are: • To provide interns with a unique and first-hand experience of the workings of Europol in particular and of the European Union institutions in general. It aims at providing an understanding of the objectives and goals of the Europol processes and policies. • To enable interns to acquire practical experience and knowledge of the day-to-day work of Europol departments and services. To provide the opportunity to work in a multi-cultural, multi-linguistic and multi-ethnic environment contributing to the development of mutual understanding, trust and tolerance. To promote European integration within the spirit of new governance and through active participation to create awareness of true European citizenship. • To provide the opportunity to interns to put into practice knowledge acquired during their studies and training and in particular their specific areas of competence. To introduce these interns to the professional world and the constraints, duties and opportunities therein. Europol, through its official internship scheme: • Benefits from the input of enthusiastic interns, who can give a fresh point of view and up-to-date academic and educational knowledge, which will enhance the everyday work of Europol; • Creates a pool of interns with first-hand experience of and training in Europol procedures, who will be better prepared to collaborate and co-operate with Europol in the future; • Creates long-term “goodwill ambassadors” for European ideas and values both within the European Union and outside.
INTERNSHIP PROJECT SPECIFICATION The aim of this internship project announcement is to establish a list of successful candidates for various teams within Europol’s Capabilities Directorate: • HR Learning & Development team (C23) • Procurement & Contract (C25) • Budget Planning & Reporting team (C26) • Financial administration team (C27) • Facilities team (C29) The successful applicants will join the Internship Projects for a period of 6 continuous months or 3 months, which may be extended for another period of up to 3 months (based on performance of the intern). The standard work schedule is 40 hours a week. The internships will take place at the Europol premises in The Hague, The Netherlands. Based on the profile of the successful candidates, the intern will be allocated to one of the following internship projects.
BACKGROUND, MAIN PURPOSE AND TASKS OF THE POST Leadership and Management Development (LMD) programme & PerformanceManagement (C23) (Q1& Q3) This internship focuses on support to HR Learning and Development team in the area of performance management, as well as providing support for the implementation of the LMD Programme and implementation of Young Professionals Programme Pilot.
The intern will support the team by (amongst others): • organising various workshops, trainings and events; • developing materials to effectively support the implementation of performance management within the organisation; • providing support for the preparation of annual reclassification exercise.
Procurement & Contracts project (C25) (Q1 or Q2) The focus of this internship is to assist the Contracts team with the establishment and maintenance of a database for legal commitments and with contract and suppliers management tasks related to consultancy, hardware and software acquisition. The assigned activities will include: • collecting data and keeping updated the database of legal commitments; • assisting in financial processing; • involvement in drafting of Specific Contracts, drafting of Request for Contracts; • supporting in reconciliation of data contained in various tools; • assisting in revision and optimisation of usage of tools and procedures. Budget Planning & Reporting set up processes (C26) (Q1 or Q2) This internship gives the opportunity to learn first-hand about the budget planning and reporting in the public sector organisation, with the specific focus to the implementation of three Key Performance Indicators (KPIs): commitment, payment and carryover.
The assigned activities will include: • organising continuous improvement initiatives and workshops; • developing materials to effectively support the implementation of budget within the organisation; • collecting and analysing data; preparing reports on Europol’s budget implementation performance; • preparing materials and organising events to raise budget planning awareness among staff. Financial Transition Project (C27) (Q2) The focus of this internship is to assist the Initiation Office in the daily activities related to the financial administration of payments and budgetary commitments workflow. The intern will assist in: • optimizing the use of financial data bases in relation to monitoring of budget consumption; • participating in different Working Groups within Initiation Office; • generating periodical KPI reports of different activities of the Office (provide input regarding progress) and (propose action points); • drafting Purchase Orders and liaising with the relevant stakeholders; • preparation of a SWOT analysis about the Office activity after transition to a centralized system. Support to the implementation of the Eco-Management Audit Scheme (EMAS) Project (C29) (Q2) This internship focuses on the Implementation of EMAS at Europol based on ISO 14001:2015 and EMAS standards, reviewing and maintaining related documentation and processes under the scope of Environmental Management System (EMS). The assigned activities will include: • involvement in and support of planned project activities; • drafting, reviewing, maintaining of documentation; • supporting the preparation process for EMS external verification audit; • data collection, analysis and preparation of reports on Europol’s environmental performance; • monitoring and support of execution of environmental action plan; • preparation of materials and organisation of events to raise environmental awareness.
REQUIREMENTS - ELIGIBILITY CRITERIA . The internship candidate must:
a. Be a national of a Member State of the European Union; b. Have reached the age of majority in their country of origin; c. Have a level of education which corresponds to completed or ongoing university studies or vocational training relevant for the tasks of Europol. Only diplomas issued by EU Member State authorities and diplomas recognised as equivalent by the relevant EU Member State bodies are accepted. If the main studies took place outside the European Union, the candidate’s qualification must have been recognized by a body delegated officially for the purpose by one of the European Union Member States (such as a national Ministry of Education) and a document proving this must also be mentioned in the application form (and later on submitted) to enable the Selection Committee to assess accurately the level of qualification; d. Have very good knowledge of at least two European Union languages, of which one should be English, the working language of Europol services; e. Provide a recent Certificate of Good Conduct prior to commencing the internship. An overview of relevant certificates for each of the Member States is available on the Europol website. The certificate is to be issued by the authorities of the Member State of which the intern is a national of. It may not be older than three months when presented to Europol. Europol may also accept a valid security clearance issued by a competent National Authority, which should be presented for validation to Europol prior to commencing the internship. 2. Europol wishes to offer to as many people as possible the opportunity of an internship in an EU agency/institution. Therefore applications will not be accepted from candidates who – for more than six weeks: f. Have already benefited or benefit from any kind of internship (formal or informal, paid or unpaid) within a European institution, agency or body, or g. Have had or have any kind of employment within a European institution, agency or body. 3. All interns who may be entrusted with a sensitive activity or access classified information at Europol shall be security cleared at the appropriate level, prior to commencing the internship.
REQUIREMENTS - SELECTION CRITERIA a. Experience (in academic or professional settings): • Previous experience or interest in one of the following fields: - Human Resources (in the area of performance management, employee engagement, talent management); - Financial administration; - Environmental matters; - Commercial Law - Economics • Experience in supporting projects; • Experience in analysis and synthesis of information from a range of sources, including via study/research assignments; • Ability to draft clear and concise documents; • Experience in event organisation / studying or working in an international environment will be considered an asset. b. Subject knowledge/ education: • Completed or ongoing studies in a subject of relevance to one of the internship projects, such as Business Administration, Human Resources Management, Project Management, International Relations or other. • Good knowledge of the EU decision-making process. c. General competencies: • Excellent communication skills in English, both verbally and in writing; • Proficient user of IT applications in general and Microsoft Office applications (Word, Excel, PowerPoint and Outlook) and the internet. • Interpersonal skills with the ability to work well in a team as well as independently; • Planning and organisational skills; • Ability to work in an international and multi-cultural environment.
Each application for an internship at Europol shall be received by Europol, Human Resources Unit (HRU) respecting the closing date set. Only selected candidate will be required to provide official documents justifying the fulfilment of the requirements listed in section 4 (Selection criteria). The selection will be carried out by a Selection Committee consisting of one representative of the HRU and at least one representative of each Directorate. Applications for internships will be judged on merit, on the basis of the published selection criteria. Europol will keep, to the best level possible, gender balance and equilibrium between interns from the different Member States.
SALARY: NONE Interns meeting the eligibility criteria are awarded a MONTHLY MAINTENANCE GRANT of 830 EUR during the period of internship. Interns receiving the grant and whose place of selection is more than 50 km from The Hague are entitled to the reimbursement of travel expenses incurred at the beginning and end of the internship. All interns are insured by Europol against the risk of accident or death while present or having a link to Europol premises. All interns must possess sickness insurance throughout the entire period of their internship. Interns are advised to take out a civil liability insurance. Please consult the Decision of the Executive Director on Internships with regards to specificities of the financial matters.
TERMS AND CONDITIONS
Internships shall be granted for a minimum period of 3 months and a maximum period of 6 months. No intern may serve beyond this 6-month period at Europol in the same or a similar capacity (i.e. a second internship). No person who has completed an internship at Europol will be accepted in the future for another internship. The internship contract will be provided to the intern on the first day of the internship. An intern placed at Europol shall be allocated a formal supervisor who will be responsible for his/her supervision whilst at Europol. This shall include the establishment of formal learning objectives and assessing these at the end of the placement. The intern will be required to produce a final report on the internship period. The internship will take place at Europol’s premise(s) in The Hague, The Netherlands. Please refer to the Decision of the Executive Director on internships available on Europol’s website www.europol.europa.eu for further details on the internship related matters.
MAIN DATES Deadline for application: 19 January 2020 Skype interviews: End of January 2020 Starting date of the internship project: 1 March/ 1 June/1 September 2020 APPLICATION PROCESS AND SELECTION PROCEDURE If you would like to apply for this internship, please submit your application via the online e-recruitment tool. CONTACT DETAILS